The Oxford Ophthalmological Congress CIO (the OOC)
Charity no. 1181776
Invitation to Tender for Conference Organisation & Event Management Services
The Oxford Ophthalmological Congress is an historic meeting, in its 103rd year, and the second largest ophthalmological meeting held in the UK. It is held annually in Oxford, usually on the first Monday to Wednesday in July.
The Congress is a multi-venue user: the scientific content is held at the New Theatre, with accommodation and social events at Worcester College. The concurrent Industry Exhibition is held at the MacDonald Randolph Hotel. These venues could change as other sites become available.
The OOC is currently reviewing contracts with all service providers. This tender relates to the provision of:
• The Secretariat Role: management of all council meetings & related matters
• The Congress (all event management), to include: venue & supplier liaison, speaker liaison, social programme planning (dinners/entertainment/external catering), event advertisement, delegate registration and communication
• The Industry Exhibition, to include: marketing & selling the exhibition to the Industry, floor planning, venue liaison, H&S, ABPI compliance.
Timetable
Deadline for Submissions: Friday 26th April 2019
Interview of selected respondents: TBC May 2019
Contract Start Date: 1 August 2019
